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Privacy Statement on the protection of personal data

1. Description

The processing of personal data concerns a list of email addresses and information of individuals collected through the SeaDataNet and IMDIS portals. This processing is managed by the SeaDataNet team.

The Data Protection Directive (95/46/EC) and the ePrivacy directive (2002/58/EC, as revised by 2009/136/EC) are applicable. From 25 May 2018, the General Data Protection Regulation (GDPR) Regulation (EU) 2016/679) will also apply.

The SeaDataNet team acts as Controller of the processing of personal data. If you have any questions about the processing of your e-mail and related personal data, you can send an e-mail to: sdn-userdesk@seadatanet.org

2. What personal information do we collect, for what purpose and through which technical means?

Data identification:
We collect personal data:

  • when you register as SeaDataNet user through Marine-id;
  • when you request to download data and/or software;
  • when you provide feedback by e-mail form;
  • when you participate in possible on-line surveys;
  • when you subscribe to our newsletter by e-mail form;
  • when you manage a dataset or a project referenced in our catalogues;
  • when you are chief scientist of a cruise referenced in our catalogues;
  • when you register to a SeaDataNet event (meetings, conferences, training workshops) by on-line registration forms.

Purpose: 
Personal data are collected and processed in order to facilitate a number of activities within the SeaDataNet context.

Your data are collected to enable:

  • the personalization of your access to data services;
  • to enable the SeaDataNet team to answer your enquiries and give you information concerning new developments and the use of the system;
  • to enable sharing of knowledge concerning the usage of the system;
  • to analyse errors to improve the operation of the system;
  • to enable users to contact you if you manage a dataset or a project referenced in our catalogues or if you are a chief scientist of a cruise referenced in our catalogues;
  • to organize SeaDataNet events (list of attendees, badges, certificates of attendance...).

The SeaDataNet team will also use the data to prepare anonymous statistics about the usage of the site. Collected personal data are treated according to the policy described in the above-mentioned Regulation.

Data will be used only for the above purposes and in order to improve the service.

Technical information: The collected data will be registered/stored :

  • in database,
  • in list (managed by the helpdesk of SeaDataNet).

3. Who has access to your information and to whom is it disclosed?

Your collected data will be treated confidentially and used only by the SeaDataNet team. No personal data is transmitted to parties, which are outside the recipients and the legal framework mentioned. The SeaDataNet initiative will not share personal data with third parties for direct marketing.

4. How do we protect and safeguard your information?

The collected personal data is stored on the network of servers of the SeaDataNet portal, processed and may also be forwarded by email to the expert responsible for replying to the enquiry.

The SeaDataNet portal complies with the applicable legislation on the protection of personal data and the processing thereof, and more specifically with ePrivacy Directive.

The SeaDataNet portal has put in place, and regularly reviews and updates, appropriate physical, electronic, and managerial procedures to safeguard and help prevent unauthorized access, maintain data security, and correctly use the information.

5. How long do we keep your data?

Your personal data is kept as long as follow-up actions linked to the above mentioned purpose are necessary. All personal data will be deleted at the end of the SeaDataNet initiative.

6. Website operator and data controller

In case you have questions related to this processing or concerning any information processed in this context, or on your rights, please contact the SeaDataNet controller responsible for processing these data (E-mail: sdn-userdesk@seadatanet.org).

In case you would like to delete any personal data we hold about you, please contact also the SeaDataNet controller (E-mail: sdn-userdesk@seadatanet.org).

Analytics Anonymous data (all website visitors)

When you visit this website we automatically collect some information which is stored in the web server logs. These logs contain a history of page requests. Information about the request, including client IP address, request date/time, page requested, HTTP code, bytes served, user agent, and referrer are added. A statistical analysis of the server log is used to examine traffic patterns by time of day, day of week, referrer, or user agent. The software used to analyse the server logs is AWStats (www.awstats.org).